Gift and Meal Expense Policy
The College of Medicine's gift and meal policy is based upon IRS regulations, and the Department of Anesthesiology must abide by these. Expenses outside these limits made by faculty members cannot be reimbursed. Questions may be addressed to Mike Nyland.
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FLOWERS AND GIFTS |
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| ALLOWABLE AND REIMBURSABLE | NOT ALLOWABLE /NOT REIMBURSABLE |
| Flower/gift for hospitalization of employee or immediate family member | "Welcome" flower/gift to new employee/ immediate family member/associate |
| Flower/donation upon death of employee or immediate family member | "Birthday" flower/gift to employee/immediate family member/associate |
| Flower/gift upon birth/adoption of employee's child | "Thank you for doing a good job" flower/gift to employee/associate |
| Gift for departing employee with 5 or more years of service | '"Wedding" gift to employee/immediate family member/associate |
| Retirement gift (reasonable) | Gift certificates/other cash equivalents |
| Flower/gift for outstanding performance (nominal) | |
| Gift for length of service greater than 5 years and given more than 5 years apart (reasonable) | |
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MEALS AND PARTIES |
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| ALLOWABLE AND REIMBURSABLE | NOT ALLOWABLE/NOT REIMBURSABLE |
| Meals for regularly scheduled staff meetings held on campus* | Meal for regularly scheduled staff meetings held off campus |
| Travel for at least one night and meal not consumed in Gainesville* | Class C meals (traveling, but not gone overnight) |
| Business meal for recruitment* | Meals to promote goodwill or boost morale |
| Business meal with persons outside the department* | Meals that do not have a business benefit to the department, FCP or State of Florida |
| Business meal with department members if most convenient time to have meeting* | Lavish
or extravagant meals
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| Meals for journal clubs * (reasonable) | |
| One holiday function per year | |
| Limited picnics per year | |
| Retirement functions | |
| One housestaff graduation event per year | |
*Reimbursement requires: a receipt with cost, date, location, business purposes and names of those attending
