Travel Policy
At the beginning of each fiscal year, each faculty and clinical
staff member receives a fixed amount credited to a personal
account for travel, memberships, subscriptions, and books.
External sponsorship may also be used to offset travel expenses.
Control of this account will be at the sole discretion of the
faculty member within University guidelines. In order to spend
the account dollars on travel, the following policies must be
observed.
Approval of all travel is dependent on clinical staffing
requirements. To initiate any trip, an electronic leave request
must be submitted via the anesthesia network. This request is
automatically forwarded for review, and an
“approval/disapproval” message will be electronically returned.
No travel shall be taken without prior approval.
Each faculty member is eligible for ten travel days (excluding
weekends) attend professional functions. The time will be taken
as, and tracked against, clinical/nonclinical days based on the
faculty member’s contractual clinical ratio. Unused days are not
carried forward.
Each faculty member is eligible for ten days of travel for the
purpose of presenting at professional conferences, committees,
or visiting professorships. The travel will be taken based on
the contractual clinical ratio. Unused days are not carried
forward.
CRNA’s/AA’s are eligible for five travel days (excluding
weekends).
ARNPs & PAs travel days are determined by the Chief of Service
on an individual basis.
Travel days and travel-related expenditures for departmental
business will be at the discretion of the chairman and will be
covered by the department.
Trips to participate in ABA oral exams, NIH study sections or
the National Residency Review Committee will not count as travel
days. Funding must be provided by the sponsor.
Within the “day” constraints described above, faculty may use
external or personal sources to fund additional travel.
These guidelines also apply to nonclinical faculty, except that
each nonclinical faculty member is expected to generate enough
external funds (research grants and contracts) to provide for
their travel needs, as well as those of other employees
supported on their contract or grant.
Fellows are provided travel/book allowance up to $600 per fiscal
year. Travel is limited to 5 days.
Residents are provided travel/book allowance up to $500 per
fiscal year. Travel is limited to 5 days.
Chief Residents are provided travel/book allowance up to $1,000
for the year the chief resident title is held. Travel is limited
to 5 days.
*None of the unused days or dollars associated with this policy
are reimbursable upon termination of employment with the
department.
For information regarding reimbursement, review the section
entitled “Reimbursement for Travel”
in this web-based handbook.
