Accounts
All full-time paid department personnel are eligible to receive an e-mail account and a "log-in" account on one of our departmental servers.
Part-time paid personnel can have an account established when it is necessary for their work. Volunteers for the department can get an account if necessary for their work after volunteer appointment paperwork has been done, HIPAA and Compliance training have been completed, and a request has been made by the supervisor. It is the supervisor's responsibility to notify the department's personnel office immediately of the volunteer's termination.
A department e-mail account is created for all department personnel with Novell accounts. E-mail is the primary means of written communication in the department and college. Each member of the department is responsible for reading and responding to his/her department e-mail in a timely manner. A faculty member may choose to assign that responsibility to his/her secretary, but he/she is still held accountable for the information distributed. E-mail is considered a public record (http://www.pr.ufl.edu/email.htm) and as such, users are reminded to follow the appropriate laws and regulations.
Once an account has been established, the users have the following responsibilities:
Use a secure password. A secure password is defined as a combination of letters and numbers of at least 6 characters, not representing a dictionary word, or something that can be tied to you personally.
Keep your password private. Do not share your password with anybody else. If access to your files is required, consult with the computer support group for a better solution.
Log out when you are done using the computer.
Upon termination log in and email accounts are deleted immediately. By request, the user can provide a new email address that will be automatically sent to anyone sending email to the now defunct departmental address of the user. It will be the user's responsibility to delete information from his computer and server account before departure. Any remaining information will be destroyed.